School Board Standing Committees
Budget and Audit Committee
The Budget and Audit Committee shall be composed of three members appointed by the Chairman. The Committee shall review policies and procedures relating to the preparation, presentation and execution of the operating and capital improvement program budgets and the policies and procedures relating to the financial management of the Division. The committee will review the annual audit report with staff, monthly financial reports, and other financial documents and make any necessary recommendations, as appropriate. Additionally, this committee shall assist staff in the education of the public about the budgeting process and the contents of each year's operating and capital improvement budgets.
The VSBA Delegate and Alternate shall be appointed by the Chairman and will serve as the Legislative Committee. The committee shall be responsible for preparing the annual legislative packet, informing the Board about state and national legislative issues, and coordinating lobbying efforts. The Committee will serve as School Board representatives to the Washington Area Board of Education and Federal Relations Network activities. The committee may propose and draft resolutions independently or at the request of the Board for approval by the Board.
The Policy Committee shall be composed of three members appointed by the Chairman. The Committee shall review existing policies and propose new or revised policies, as necessary, to meet the goals and objectives of the Board. Standard policy revisions prepared by VSBA will be forwarded to the committee for review, comment and a recommended board action.
General Organizational Parameters for Standing Committees
A. Membership - Each member of a standing committee shall be appointed by the Chairman following the July organizational meeting and shall serve a term of one year or until June 30th of the following year.
B. Scope of Work - Work undertaken by each committee shall be at the direction of the Board. When a committee desires to conduct self-initiated work, the Committee Chairman will present a proposal to the Board for approval.
C. Authority - The committee shall have the authority to set agendas, conduct fact finding, and make recommendations to the Board for action. With the approval of the Board, the chairman may refer appropriate issues to the Committee for review and discussion and preparation of recommendations, as appropriate.
D. Meetings - Meetings of a committee shall be public consistent with the requirements of Virginia law. Committee meetings shall be scheduled by the Chairman of the Committee, as needed. Committee Chairmen shall inform the Clerk of the Board of scheduled meetings in sufficient time to allow for public notice. Agendas will be made available to Board members and the public at least three days prior to committee meetings.
E. Reporting Requirements - Each committee may request time on the Board's agenda following each committee meeting to report on their work, submit proposals for self-initiated work and such other matters as the committee deems necessary. Minutes of the meeting shall be approved by the committee, kept on file with the Board Clerk, distributed to the School Board and posted on the ACPS Web site.