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Patrick Henry Project

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Project Timeline and Meeting Dates

Resources

Patrick Henry Project Timeline

This timeline is projected given the best information to date, but is subject to change and discussion as circumstances dictate.

Visual Timeline

(last updated 12/07/2016) View Glossary of Terms
Fall 2018 Patrick Henry School of the Future and new City recreation center open
Construction Phase - potentially starts June 2017:
  • Two community meetings (September 2017, to alleviate construction issues community may be facing, and February 2018)
  • Hard hat tours over summer (July - August 2018)
  • Construction work substantially complete August 2018
  • Ribbon cutting ceremony September 2018
September 2017:
  • School Board work session to review progress of initial construction work
  • Design work ends
June - August 2017: Design review meeting and discussions with the Project Manager and design team continue throughout the summer.
June/July 2017:
  • End of Construction Document (CD) phase and permitting
  • School Board works to approve design
  • Construction (C) phase begins
  • Building permit received
  • Press briefing to explain next steps
  • Groundbreaking ceremony
June 2017:
  • Two design review meetings
May 2017:
  • Two design review meetings
April 2017:
  • One design review meeting
  • Final site plan submission/MYLAR for permits
  • Submit building permit
March 2017:
  • One design review meeting
February 2017:
  • Two design review meetings
  • School Board work session for project update
January 2017:
  • One design review meeting
December 2016:
  • One design review meeting
November 30, 2016: Advisory Group Meeting
November 30, 2016: Community Meeting
October 2016:
  • Two design review meetings
  • Design Development (DD) phase ends: Construction Document (CD) phase and permitting phase begins
  • Community Design Review committee finalizes its work
  • School Board work session for project update
  • Advisory group meeting
October 2016 - April 2017:
  • Final site plan review process
September 29, 2016: School Board Meeting - discussed moving of additional planned space at James K. Polk Elementary School to the new Patrick Henry building to maximize the use of common space
September 28, 2016: Advisory Group Meeting
September 28, 2016: Community Meeting
September 22, 2016:
  • Back-to-School Night presentation at Patrick Henry
September 20, 2016:
  • Preliminary site plan submission due
September 19, 2016:
September 2016:
  • School Board work session to be updated on design process
  • Two Design Review meetings
  • Public Hearing for DSUP
  • Preliminary site plan submission
July - September 2016:
  • Design review meeting bi-weekly
August 11, 2016:
  • Completeness submission made to City
August 10, 2016: Advisory Group Meeting
August 2016:
  • Design team met with Playspace Technical Advisory Team to review plans for play space
July 10, 2016:
  • Construction manager selection announced (Keller Construction)
July 7, 2016: Advisory Group Meeting
July 2016:
  • Concept II submission comments received from City Council
June 24, 2016:
  • Concept II submission made to City Council
June 15, 2016: Advisory Group Meeting
June 2016:
  • Joint City Council and School Board Work Session
  • School Board approval of schematic design
  • Design review meeting bi-weekly
  • Parent focus group
May 19, 2016: School Board Meeting - Patrick Henry Update
May 10, 2016: School Board Meeting - Patrick Henry Update
May 4, 2016: Advisory Group and Community Meeting
April/May 2016:
  • Two Design Review meetings
  • Schematic Design (SD) phase ends: Design Development (DD) phase begins
  • Finalize Transportation Study
  • AP&Z review and comment/respond to comments
  • AP&Z completeness submission/notice of completeness
  • Construction Manager on board
April 27, 2016: Community Advisory Group Meeting
April 21, 2016: School Board Meeting - Patrick Henry Update
April 13, 2016: Community Advisory Group Meeting
April 6, 2016: Community Advisory Group and Community Meeting
March 16, 2016: Community Advisory Group and Community Meeting
March 2, 2016: Advisory Group Meeting
March 2016:
  • Two design review meetings
  • Community meeting - project schedule/project update: revised schematic plans presented to community for feedback
  • School Board work session to receive updates on schematic design
  • Concept Review/Interdepartmental Development Review (IDR) meeting with Alexandria City planning and zoning (AP&Z)
  • Joint City Council and School Board Work Session
  • Development Special Use Permit (DSUP) process begins
February 17, 2016: Advisory Group Meeting
February 10, 2016: Community Meeting
February 2016:
  • Design team begins development of schematic designs
January 25, 2016 Joint City Council/School Board Subcommittee meeting - members will be updated on the progress of the project
January 13, 2016 Advisory Group Meeting - presentation (PDF)
January 2016:
  • Design team begins to draw up schematic plans
  • Two design review meetings
  • Community meeting - project schedule/project update by ACPS/Recreation, Parks and Cultural Activities/Project Manager/design team: enable community feedback before developing schematic designs
  • Begin transportation study
  • Community Advisory Group begins regular meetings that will continue throughout the design process
  • School Board discussed changing capacity from 800 to 900 students
December 9, 2015 Community Meeting - watch video of meeting
November 23, 2015 Joint City Council/School Board Subcommittee meeting - members will be updated on the progress of the project
November/
December 2015:
  • Design team procurement process continues/concludes and School Board approves contract for design team in closed session
  • ACPS/City of Alexandria/Project Manager begins management of A&E/design team - design phase begins
  • Community Advisory Group is formed
November 2015 Joint City Council/School Board Patrick Henry Project Work Session (proposed to be held the same night as the budget work session)
October 26, 2015 Joint City Council/School Board Subcommittee meeting - members will be updated on the progress of the project
October/
November 2015:
  • City Council Public Hearing
  • Design team procurement process
  • Two CORE group meetings
  • Joint City Council and School Board work session
September 30, 2015 Community meeting - project schedule/project update/introduction of Project Manager - Video of meeting
September 28, 2015 Joint City Council/School Board Subcommittee meeting - members will be updated on the progress of the project, 5 p.m., City Council Work Room, City Hall
September 17, 2015 City Council Work Session on Patrick Henry Project (Recreation Center), 7 p.m., City Hall
September 11, 2015 Alexandria City School Board and the City of Alexandria Announce Project Manager and Community Advisory Group for Patrick Henry Project
September 10, 2015 School Board Work Session on Patrick Henry Project (School), 7 p.m., ACPS Central Office, 1340 Braddock Place
September 2015:
  • Two CORE group meetings
  • School Board approves contract for Project Manager in closed session
  • ACPS and Alexandria City begin procurement process for professional design/Architectural and Engineering (A&E) and Construction Management (CM) services: ACPS/City of Alexandria/Project Manager develop scope of work
July 2015:
  • Two CORE group meetings
  • Discussion around formation of Design Review Team and Community Review Group
Discussion around formation of Facilities Planning Committee/Design Review Committee (ACPS staff/PTA president and school representatives/civic associations), possibly to meet monthly and run tangentially to CORE group.
June/July 2015 ACPS and Alexandria City begin procurement process for project management (PM) services
June 24, 2015
/September 2015
Joint press briefing with City the day after the feasibility study for the recreation center is approved
June 23, 2015
/September 2015
City Council approves middle programming option to move ahead with the Recreation Center
June 22, 2015 City material regarding feasibility study posted. Promote City vote/feasibility study posting through email bank
June 19, 2015 CORE group meeting
June 12, 2015 Joint press briefing with City/press release
June 11, 2015 School Board Meeting
June 10, 2015 Promote School Board vote through email bank vote on Patrick Henry Project
June 5, 2015 CORE group meeting
May 28, 2015 School Board Meeting
Patrick Henry project updates presented to the School Board. The School Board will vote to adopt one of the master plan options and opt to move forward with the design phase.
May 19, 2015 School Board Work Session on Patrick Henry
The School Board discussed the project with ACPS facilities staff and had the opportunity to ask them detailed questions
May 19, 2015 School Board Meeting and Public Hearing on Patrick Henry
May 14, 2015 School Board Meeting
The Patrick Henry Architecture and Engineering study was presented to the School Board for information purposes only. The study includes rough drafts of master plan options which have been drawn up as part of the feasibility study. These master plan options are not final. They will serve as a starting point in the design process.
May 11, 2015 Material posted online for Patrick Henry feasibility study ahead of School Board meeting on May 14. This included rough drafts of master plan options which have been drawn up as part of the feasibility study. These master plan options are not final designs. They will serve as a starting point in the design process.
May 8, 2015 Letter to Patrick Henry Community from School Board Chair (PDF)
April 14, 2015 School Board Work Session - Patrick Henry Community Presentation
Fall 2014 Sorg Architects selected to carry out feasibility study
November 2013 School Board brief and approval for feasibility study
July 2013 Community engagement activities began surrounding possible future of Patrick Henry