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Translation and Interpretation Services

  • Face-To-Face Interpretation Services

    All requests must be made at least five (5) school days in advance of the service date. Requests for prescheduled events, such as Back-to-School Nights and Parent/Teacher Conferences, must be sent with more time in advance due to higher demand.

    If you need to borrow extra Simultaneous Interpretation equipment, please type a note in the "Comments" field of the Interpreter Request Form at least five (5) school days in advance indicating how many transmitters, microphones, receivers and headsets are needed and who will be picking them up.

    Equipment must be picked up from the EL Welcome Center located in the Central Office lobby between 8:30 a.m. and 5:00 p.m. on the day of your event (or the day before if your event is taking place early in the morning). Equipment must be returned by 5:00 p.m. the following day.

    Vital Documents Translation Services

    All requests must be made at least seven (7) school days in advance of the translation need date. Please keep in mind that the time needed and delivery date may vary depending on the length of the document(s).

    Examples of Vital Documents for Translation

    Within ACPS, vital documents for translation are prioritized in an effort to facilitate and increase meaningful communication between ACPS and students/families. When possible, documents should be clear and concise. To that end, large documents do not need to be translated in their entirety, but rather a summary of the vital information from the document can be translated. In addition, in situations in which documents cannot be translated, the use of interpreters can facilitate communication.

    Examples of vital documents/information may include:

    • Division and school policies, rules and regulations, including the Student Code of Conduct.
    • Emergency information and emergency letters for parents.
    • Registration/enrollment forms and other such forms most commonly used by the division to communicate with parents.
    • Health and safety information.
    • Disciplinary letters, notices and procedures.
    • Parent handbooks and fact sheets.
    • Information regarding student achievement and performance on academic assessments.
    • Information related to providing children with disabilities with a free appropriate public education (FAPE) under the Individuals with Disabilities Education Act (IDEA) and Section 504 of the Rehabilitation Act of 1973; including notice of procedural safeguards.
    • Academic options and planning, including talented and gifted programs, alternative language programs, counseling and guidance services, and supplemental educational services.
    • Information related to school and parent programs, meetings and other activities and notifications as related to the parental involvement policy, including parent-teacher conferences.
    • Information regarding access to functions or co-curricular activities.

    CONTACT INFORMATION

    Victor M. Espinosa Sanchez
    Language Access Coordinator
    703-619-8347
    victor.espinosa.sanchez@acps.k12.va.us

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