In August 2018, ACPS began preparing to conduct a series of studies to help us address future budget priorities and upgrade the facilities management posture of our school environments.
Facilities Condition Assessments (FCAs):
Updating school building condition priorities focused on long term planning and building the database for a new comprehensive facilities management and predictive maintenance system and program.
FCAs will collect a common set of life cycle information about the physical condition, infrastructure and operating systems of each building in our portfolio of school buildings. This information is used in a couple ways:
- To assign an index (FCI) related to the severity of the condition of each building which allows us to prioritize our capital planning
- Provides a database for a new Comprehensive Maintenance Management System (CMMS) for the purpose of implementing a certified preventive maintenance program, which we do not currently have in ACPS. This will eventually be a significant driver of improving facilities management for the division.
Note: All ACPS school facilities will be undergoing an FCA, EXCEPT Douglas MacArthur, Cora Kelly and George Mason, which have already been designated for replacement.
Targeted Building Performance Studies:
Targeted problem area solutions for a short list of schools. To provide information for the near term (next few years) to address specific repairs and maintenance to move the buildings into a preventative maintenance posture and/or until complete capital modernization can be performed.
Severe water intrusion issues at Mount Vernon Community School necessitated that we conduct a forensic analysis of the building systems, the building envelope, and the HVAC and environmental systems in order to identify the most egregious problems upon which to build a plan of action to sustain or improve the building in the short term.
This ‘full building assessment’ provides a comprehensive understanding of how the building is performing TODAY to address specific problem areas such as the environment, water intrusion, issues related to electrical, plumbing, and heating/cooling ventilation systems, and the building envelope (roof, windows) and site drainage.
This type of more in-depth analysis will also provide information for making decisions for schools experiencing chronic problems that an FCA will only address in terms of scoring the building for priority scheduling of work, versus real-time fixes. This assessment will also allow us to establish thresholds of recommended spending for schools slated for replacement, such as MacArthur, until the real work begins.
The contract for the Target Building Performance Studies is already in place. To complete study parameters, a meeting with the principal and other representatives, such as the PTA, will be required. We want to have these finished as soon as possible — all of them by June 2019 in order to support the 2021 budget input.
All three of the schools listed in the approved FY2019-2028 Capital Improvement Program (CIP) Budget will undergo a detailed, site-specific architectural and engineering study of building options to determine the feasibility of a few different approaches to replacing the school or a renovation/addition and making cost calculations based upon these approaches and their various delivery methods and phasing options.
These studies are quite involved and will take at least six months or so to complete for all three, although MacArthur’s is first. The Request for Proposals for this work will be made public in January. The process will definitely include engaging the PTA and overall community. The goal is to complete these studies by summer 2019 in order to inform the 2021 budget and make determinations regarding possible acceleration of the projects.
An in depth feasibility study will be conducted for the first three elementary schools in the approved FY2019-2028 CIP Budget — Douglas MacArthur, George Mason and Cora Kelly — in order to more seriously understand the precise renovation and replacement options, timing of the work, and estimates for each.
Identifying a solution or set of site and building solutions for high school capacity will require a separate feasibility study or set of studies which may also inform decisions about middle school and elementary school planning.
The High School Project:
The High School Project consists of an array of research, studies and other analysis that includes current building assessments, site studies and a set of feasibility studies and cost analyses.
This project is specifically focused on potential solutions to address high school capacity but may overlap with some other school portfolio work. This first phase of analyses is scheduled to be completed by summer 2019.