School Board Policy Revisions: Updates from March 7, 2024

Alexandria City Public Schools (ACPS) policy revisions that are adopted by the Alexandria City School Board are available to access on our website, with staff being notified through the ACPS Insider newsletter. These are updates of existing Board policies, and we are informing staff of these changes as they govern school division operations. For more details about the policy revisions adopted by the School Board, please visit the webpage.

At the Alexandria City School Board meeting on March 7, 2024, the School Board amended five policies and retired one policy. The following is a summary of the key changes, details are available on Electronic School Board.

JCE – Redistricting Implementation

JCE-R – Redistricting Implementation Regulations

• Requested review
• Policy and Regulation are being retired as the prior redistricting implementation is complete
• A new policy and regulation will be developed to support implementation of the next redistricting

KF - Distribution of Information/Materials

KF-R - Regulations for Distribution of Information/Materials in Schools By Non-School Organizations

• 5-year review
• Standard changes
• Minor reorganization to improve readability
• Added that distributed information will not promote discrimination 
• Added VSBA language clarifying how student handle information/materials 
• Added language addressing use of ACPS logo 
• Updated the regulation title to clarify this only refers to Non-School Organizations

KG - Community Use of Schools Facilities

KG-R - Community Use of Schools Facilities Regulations and Application

• 5-year review
• Standard changes
• Revised to align with the VSBA Model Policy
• Reorganized to improve readability
• Added Superintendent’s designee also responsible for working with City to develop City Facilities Use and Maintenance Agreement
• Removed facilities use protocols related to COVID 19
• Clarified the reasons the community can use ACPS facilities
• Revised so Department of Facilities and Operations is contacted for use of facilities 
• Replaced T. C. Williams H. S. with ACHS 
• Reorganization to improve readability
• Revised procedures for requesting facilities use 
• Clarified services to be provided by custodial staff and ACPS
• Removed Appendix A  Facility Use Fee Schedule as fees are published in the ACPS Budget
• Removed Appendix B - Permit for Use of School Facilities

KGA - Public Sales on School Property

• 5-year review
• Standard changes
• Added a definition of Extracurricular Programs to tie this policy together with Policy KG - Community Use of School Facilities.

KH - Public Donations to Schools

KH-R - Regulations for Public Donations to the Schools

• 5-year review
• Standard changes
• Minor rewording and reorganization to improve readability
• Increased thresholds that require Board approval
• Add a provision requiring a monthly report to the Board on accepted donations
• Added breadcrumbs to policies covering acceptance of donations and Board Members
• Provided clarification on when ACPS may not accept a donation
• Breadcrumb provided on the procedure for restricted donations 
• Clarified the types of donations, thresholds, and acceptance procedures

KJ - Advertising in the Schools

• 5-year review
• Standard changes
• Revisions made to improve clarity 
• Reorganization to improve readability and to emphasize intent of policy
• Breadcrumbs to Policies JL & JQ
• Clarified that advertisements may be used to offset costs of school publications or activities

ACPS has more than 400 policies and regulations which are systematically revised prior to being presented to the School Board for information. The revision process includes alignment with the associated Virginia School Boards Association (VSBA) model policy, alignment with the Code of Virginia, an equity review, a legal review, revisions by a team of staff members, a Senior Leadership Team review and a School Board Policy Committee review. Public input on proposed revisions is taken at School Board Policy Committee meetings and regular School Board meetings.