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Policy Revisions

School Board Policy Updates: Updates from Feb. 8, 2024
Alexandria City Public Schools (ACPS) policy revisions that are adopted by the Alexandria City School Board are available to access on our website, with staff being notified through the ACPS Insider newsletter. These are updates of existing Board policies, and we are informing staff of these changes as they govern school division operations. For more details about the policy revisions adopted by the School Board, please visit the webpage.
 
The following is a summary of the key changes, details are available on Electronic School Board.

BDA - Regular School Board Meetings

  • Reason: 5-year review
  • Standard Changes
  • Clarified language about individual school board members speaking to each other
  • Added breadcrumbs to BDC - Closed meetings
  • Noted that meetings are live streamed when reasonably possible
  • Noted that reproductions must comply with generally accepted journalistic standards

BDB - Special Called School Board Meetings

  • Reason: 5-year review
  • Standard Changes
  • VSBA Model Policy alignment

BDC - Closed Meetings

  • Reason: 5-year review
  • Standard Changes
  • References updated to reflect policy title revisions

BDCA - Calling and Certification of Closed Meetings

  • Reason: 5-year review
  • Standard changes
  • VSBA Model Policy alignment
  • References updated to align with code referenced in the policy
  • Updated to align with Va. Code § 2.2-3705.2

BDDD - Quorum

  • Reason: 5-year review
  • Affirmed without changes

ACPS has more than 400 policies and regulations which are systematically revised prior to being presented to the School Board for information. The revision process includes alignment with the associated Virginia School Boards Association (VSBA) model policy, alignment with the Code of Virginia, an equity review, a legal review, revisions by a team of staff members, a Senior Leadership Team review and a School Board Policy Committee review. Public input on proposed revisions is taken at School Board Policy Committee meetings and regular School Board meetings.

School Board Policy Updates: Updates from Jan. 18, 2024

Alexandria City Public Schools (ACPS) policy revisions that are adopted by the Alexandria City School Board are available to access on our website, with staff being notified through the ACPS Insider newsletter. These are updates of existing Board policies, and we are informing staff of these changes as they govern school division operations. For more details about the policy revisions adopted by the School Board, please visit the webpage.

The following is a summary of the key changes, details are available on Electronic School Board.

BDDA - Notification of School Board Meetings

  • Revision reason: 5-year review
  • Standard Changes
  • VSBA Model Policy alignment
  • Updated the title as this applies to other types of board meetings
  • Added that requests for notifications should be directed to the Clerk of the Board

BDDC - Agenda Preparation and Dissemination

  • Revision reason: 5-year review
  • Standard Changes
  • VSBA Model Policy alignment
  • Removed the requirement that attachments be provided 3 days in advance

JBB - Equitable Access to Essential Information

JBB-R - Equitable Access to Essential Information Regulations

  • Revision reason: New policy and regulation
  • Policy content relocated from KB - Public Information Program
  • Adds definitions and defines what will be translated
  • Codifies the translation process in governance
  • Ensures that ACPS translations are in alignment with federal requirements

KB - Public Information Program

  • Revision reason: 5-year review
  • Standard changes
  • Relocated translations to new policy JBB

ACPS has more than 400 policies and regulations which are systematically revised prior to being presented to the School Board for information. The revision process includes alignment with the associated Virginia School Boards Association (VSBA) model policy, alignment with the Code of Virginia, an equity review, a legal review, revisions by a team of staff members, a Senior Leadership Team review and a School Board Policy Committee review. Public input on proposed revisions is taken at School Board Policy Committee meetings and regular School Board meetings.

ACPS Policy Revisions: Jan. 4, 2024

At the Alexandria City School Board meeting on Jan. 4, 2024, the School Board amended four policies and the Superintendent approved revisions to the associated regulations. The following is a summary of the key changes, details are available on Electronic School Board.

DJ - Small Purchasing

  • Revision reason: Needed revisions identified during the routine audit of policies
  • Added special exceptions for construction-related purchases 

DJA - Purchasing Authority

  • Revision reason: Needed revisions identified during the routine audit of policies
  • Added a requirement to establish internal controls 

KBE - Internet Privacy

KBE-R - Internet Privacy Policy Statement

  • Revision reason: 5-year review
  • Standard changes
  • Split the privacy statement into a stand-alone regulation
  • Rewrote the privacy statement to make it more comprehensive and aligned with current systems

KBH - Website Accessibility

KBH-R - Website Accessibility Regulations

  • Revision reason: 5-year review
  • Standard changes
  • Updated WAG standard to 2.1

ACPS has over 400 policies and regulations which are systematically revised prior to being presented to the School Board for information. The revision process includes alignment with the associated VSBA model policy, alignment with the Code of Virginia, an equity review, a legal review, revisions by a team of staff members, a Senior Leadership Team review, and a School Board Policy Committee review. Public input on proposed revisions is taken at School Board Policy Committee meetings and regular School Board meetings.

 

ACPS Policy Revisions: Dec. 14, 2023

At the Alexandria City School Board meeting on Dec. 14, 2023, the School Board amended four policies and the Superintendent approved revisions to the associated regulations. The following is a summary of the key changes, details are available on Electronic School Board.

BBA - School Board Powers and Duties

  • Revision reason: Code change
  • Added definitions
  • Clarified that the policy does not reflect all Board duties
  • Changed the title as the policy does not list powers, only duties
  • Policy updated to reflect amendment of Va. Code § 22.1-79 by:

BDDH-R - Procedures for Public Communications with the School Board (also KD-R)

  • Revision reason: Update requested by the Board
  • Updated to reflect that Board Retreats are open to the public

JEC - School Admissions

JEC-R - School Admission Regulations

JEC-R2 - Kindergarten and Grade One Placements

  • Revision reasons: Requested review, code change
  • VSBA model policy alignment
  • Struck language around kinship care that went beyond the code
  • Struck language about students leaving during the school year, the topic is part of JC/JCD
  • Removed the forms from the regulation
  • Policy updated to reflect enactment of Va. Code §§ 22.1-369, 22.1-370, and 22.1-373 by HB 1929

KBA-E - Rights and Responsibilities

  • Revision reason: Code change
  • Updated to reflect amendment of Va. Code § 2.2-3704.1 by HB 2007

ACPS has over 400 policies and regulations which are systematically revised prior to being presented to the School Board for information. The revision process includes alignment with the associated VSBA model policy, alignment with the Code of Virginia, an equity review, a legal review, revisions by a team of staff members, a Senior Leadership Team review, and a School Board Policy Committee review. Public input on proposed revisions is taken at School Board Policy Committee meetings and regular School Board meetings.

ACPS Policy Revisions: Nov. 30, 2023

At the Alexandria City School Board meeting on Nov. 30, 2023, the School Board amended four policies and the Superintendent approved revisions to the associated regulations. The following is a summary of the key changes, details are available on Electronic School Board.

BBFA - Conflict of Interests and Disclosure of Economic Interests

  • Revision reason: Code change
  • Policy provisions regarding required COIA training updated to reflect amendment of Va. Code § 2.2-3132 by HB 2122/SB 1460.
  • Policy provisions regarding gifts from certain foreign dignitaries updated to reflect amendment of Va. Code § 2.2-3103.1 by HB 1911/SB 1002.

IL - Testing Programs

  • Revision reason: Code change
  • VSBA model policy alignment
  • Standard changes
  • Minor wording adjustments to improve readability
  • Policy updated to reflect amendment of Va. Code § 22.1-253.13:3 by HB 2225/SB 1253

IMG - Animals in the Instructional Program

IMG-R - Regulations for Animals in the Instructional Program

  • Revision reason: New policy
  • Regulation renamed from JHC-R Animals in Schools and revised
  • Added permission for baby chicks to be used under the supervision of TLL or a TLL approved Partner organization
  • Reorganization to improve readability
  • Removed size requirements for turtles
  • Updated section on dog health requirements
  • Added a requirement that parents must provide specific permission for a student to help with animal care
  • Added a section to recommend using invertebrates for observations when possible

LEB - Advanced Alternative Courses for Credit

LEB-R - Advance Alternative Courses for Credit Regulations

  • Revision reason: Code change
  • Added a requirement that the course aligns with VDOE approved courses
  • Policy updated to reflect amendment of 8 VAC 20-131-140

ACPS has over 400 policies and regulations which are systematically revised prior to being presented to the School Board for information. The revision process includes alignment with the associated VSBA model policy, alignment with the Code of Virginia, an equity review, a legal review, revisions by a team of staff members, a Senior Leadership Team review, and a School Board Policy Committee review. Public input on proposed revisions is taken at School Board Policy Committee meetings and regular School Board meetings.

ACPS Policy Revisions: Nov. 2, 2023

At the Alexandria City School Board meeting on Nov. 2, 2023, the School Board amended three policies and the Superintendent approved revisions to the associated regulations. The following is a summary of the key changes, details are available on Electronic School Board.

EFB/JHCH - ACPS School Nutrition Services

EFB/JHCH-R Regulations for School Meals and Snacks

  • Revision reason: code change

  • Realigned the responsibility to inform parents in writing if they have more than $30 in unpaid meal charges from schools to School Nutrition Services.

  • Strengthened language that non-food items should be used to reward student behaviors.

  • Added a six working-day deadline for processing free and reduced breakfast and lunch applications per the amendment of Va. Code § 22.1-207.2:2.

GBEF - Lactation Support (also JHCL)

  • Revision reason: 5-year review

  • Minor wording adjustments to align with the VSBA model policy

JN - Student Fees Fines and Charges

JN-R - Regulation Tuition, Course, and Food Service Fees

  • Revision reason: 5-year review

  • Minor wording adjustments to align with the VSBA model policy

  • Added the use of restorative approaches when recovering fees

  • NOTE: The regulation content is annually revised and approved as part of the budget process. 

ACPS has over 400 policies and regulations which are systematically revised prior to being presented to the School Board for information. The revision process includes alignment with the associated VSBA model policy, alignment with the Code of Virginia, an equity review, a legal review, revisions by a team of staff members, a Senior Leadership Team review, and a School Board Policy Committee review. Public input on proposed revisions is taken at School Board Policy Committee meetings and regular School Board meetings.

ACPS Policy Revisions: October 19, 2023

At the Alexandria City School Board meeting on October 19, 2023, the School Board amended five policies and the Superintendent approved revisions to one regulation. The following is a summary of the key changes, details are available on Electronic School Board.

AF - Comprehensive Plan

  • Revision reason: code change

  • Revised to reflect the amendment of the Code of Virginia § 22.1-253.13:6

    • Requires ACPS to establish a division wide literacy plan covering students in Grades K-8

    • Requires ACPS to employ one reading specialist for each 550 students in kindergarten through grade three

    • Requires ACPS to provide a program of literacy instruction which includes:

      • Reading intervention services to students in kindergarten through grade three who demonstrate deficiencies based on their individual performance on the Standards of Learning reading assessment or an early literacy screener provided or approved by the Department of Education; 

      • A reading specialist, in collaboration with the teacher of any student who receives such reading intervention services, develops, oversees implementation of, and monitors student progress on a student reading plan;

      • Each student who receives such reading intervention services is assessed utilizing either the early literacy screener provided or approved by the Virginia Department of Education or the grade-level reading Standards of Learning assessment again at the end of that school year. 

DB - Annual Budget

  • Revision reason: code change

  • Minor wording adjustments to align with the VSBA model policy

  • Added a Board belief statement about being good stewards of public resources and that the budget should reflect the division’s values while balancing the needs to fund ongoing operations and the priorities established in the Strategic Plan.

  • Revised the public notice time frames per the amendment of the Code of Virginia § 22.1-79

DJF - Purchasing Procedures

  • Revision reason: code change

  • Revised to include that the convictions that bar employment and contract work that requires direct contact with students on school property during school hours or school-sponsored activities in public schools include any offense involving the solicitation of sexual molestation, physical or sexual abuse, or rape of a child per the amendment of the Code of Virginia § 22.1-296.1.

IKFB - Transfer Students and High School Credits

  • Revision reason: requested new policy

  • Places into governance the current practice of evaluating and awarding HS credits based on prior school records.

  • Includes that grades from the prior school are included in the student’s ACPS records.

JFCF/JFCI - Alcohol and other Drugs (AOD) in Schools

JFCF-R/JFCI-R - Alcohol and other Drugs (AOD) Abuse: Regulations

  • Revision reason: legal references alignment

  • Minor wording adjustments to align with the VSBA model policy

  • Marijuana has always been specifically prohibited for students. The recent change in Virginia laws moves marijuana out of the category of ‘controlled substances’ and into the same category as alcohol. The policy has been revised to update the list of specifically prohibited substances (which currently includes alcohol) to also include marijuana. These substances are prohibited on ACPS property, on public property within 1000 feet of ACPS property, on school buses, at school bus stops, and on public property within 1000 feet of school bus stops when students are waiting to be picked up or dropped of for school 

ACPS has over 400 policies and regulations which are systematically revised prior to being presented to the School Board for information. The revision process includes alignment with the associated VSBA model policy, alignment with the Code of Virginia, an equity review, a legal review, revisions by a team of staff members, a Senior Leadership Team review, and a School Board Policy Committee review. Public input on proposed revisions is taken at School Board Policy Committee meetings and regular School Board meetings.

 

ACPS Policy Revisions: Oct. 5 2023

At the Alexandria City School Board meeting on October 5, 2023, the School Board amended six policies and the Superintendent approved revisions to one regulation and retired one regulation. The following is a summary of the key changes, details are available on Electronic School Board.

GBE - Staff Health

GBE-R2 - Staff COVID Procedures

  • Revision reason: code change

  • Revised the COVID language in the policy to reflect that COVID related precautions would be posted on the ACPS website rather than in a regulation and retired GBE-R2 Staff COVID Procedures

  • Replaced ‘nurse practitioner’ with ‘advanced practice registered nurse’ per the amendment of the Code of Virginia § 54.1-2957.02.

IGAD - Career and Technical Education

  • Revision reason: 5-year review and code change

  • Minor wording adjustments to align with the VSBA model policy

  • Added a Board belief statement about the importance of CTE

  • Changed ‘guidance counselors’ to ‘school counselors’ and added a provision that school counselors must spend at least 80 percent of their time during normal school hours in the direct counseling of individual students or groups of students per the amendment of the Code of Virginia § 22.1-227.1.

  • Added a provision permitting ACPS to enter College and Career Access Pathways Partnerships (Partnerships) with institutions of higher education per the amendment of the Code of Virginia § 22.1-253.13:1.

  • Added a provision requiring ACPS provide students with a Virginia Department of Education published list of the top 100 professions in the Commonwealth by median pay and the top 10 degree programs at institutions of higher education in the Commonwealth by median pay of program graduates per the amendment of the Code of Virginia § 22.1-253.13:1

JECA - Admission of Children Experiencing Homelessness

  • Revision reason: code change

  • Retitled the policy to Admission of Children and Youth Experiencing Homelessness

  • Expanded the definition of “student experiencing homelessness” to include individuals who are fleeing violence, including sexual violence per the amendment of 42 U.S.C. § 11302.

JHCA - Physical Examinations of Students

  • Revision reason: code change

  • Replaced various instances of the terms "handicap," "handicapped," and similar variations with alternative terms, as appropriate in the statutory context, such as "disability" and "impairment." per the amendment of the Code of Virginia § 22.1-270.

JHCB - Student Immunizations

JHCB-R - ACPS Health Requirements for Registration

  • Revision reason: code change

  • Replaced ‘nurse practitioner’ with ‘advanced practice registered nurse’ per the amendment of the Code of Virginia § 54.1-2957.02.

JHCC - Communicable Diseases

  • Revision reason: code change

  • Minor rewording to align with the VSBA model policy

  • Replaced ‘nurse practitioner’ with ‘advanced practice registered nurse’ per the amendment of the Code of Virginia § 54.1-2957.02.

ACPS has over 400 policies and regulations which are systematically revised prior to being presented to the School Board for information. The revision process includes alignment with the associated VSBA model policy, alignment with the Code of Virginia, an equity review, a legal review, revisions by a team of staff members, a Senior Leadership Team review, and a School Board Policy Committee review. Public input on proposed revisions is taken at School Board Policy Committee meetings and regular School Board meetings.