Instructions for Outside Organizations
Procedures for Flyer Distribution to Families
Our district cooperates with approved 501c3 non-profit community partners, groups, and organizations by posting flyers online and distributing them electronically through our service provider, Peachjar. (Please note that we only approve submissions from nonprofit / 501c3 organizations). As part of our efforts to be more environmentally friendly, embrace innovative technology, and maintain fiscal responsibility, we have transitioned from paper to electronic flyer delivery.
All flyers need to be received by 4:00 pm Monday & Wednesday each week for review/approval. Although Peachjar allows you to choose your flyer's post date, ACPS ONLY REVIEWS/APPROVES on Monday & Wednesday afternoons after 4:00 pm. If you miss the Monday 4:00 pm deadline, your flyer will be reviewed the following Wednesday. If you miss the Wednesday 4:00 pm deadline, your flyer will be reviewed the following Monday.
To request flyer approval, follow the steps below. Once approved, your flyer will be emailed to all parents. Paper flyers from outside organizations will no longer be distributed.
IMPORTANT: Read the ACPS Flyer Approval Policies Board Policy and Procedures KF-R
Register as an Enrichment / Community Org. (account type).
Upload your flyer for approval.
Questions can be emailed to Helyett Alvarez, Administrative Specialist at firstname.lastname@example.org
Your flyer will be automatically submitted to the district office. District staff will review the material and approve or deny based on the standards below. Peachjar charges outside organizations a fee for this service which is typically much less than the cost to copy and deliver paper flyers to each school.
ACPS Flyer Policies — Outside Organizations
All flyers to be distributed must:
Support the basic educational mission of the district, directly benefit the students, or be of intrinsic value to the students or their parents/guardians.
Be in PDF format.
Contain font sizes not less than size 12.
Contain the name and contact information of the sponsoring entity.
Be from a 501c3 non-profit organization.
Include the following disclaimer using exact wording not less than size 12 font, in all languages in which the flyer is published. The translated versions of the disclaimer can be found here:
Alexandria City Public Schools neither endorses nor sponsors the organization or activity represented in this material. The distribution or display of this material is provided as a community service.
Flyers will NOT be approved that:
Are lewd, obscene, libelous or slanderous.
Incite students to commit unlawful acts, violate school rules or disrupt the orderly operation of the schools.
Promote any particular political interest, candidate, party or ballot measure, unless the candidates or advocates from all sides are provided the opportunity to present their views to the students during school hours or during events scheduled pursuant to the Civic Center Act.
Proselytize or position the district on any side of a controversial issue.
Discriminate against, attack or denigrate any group on account of gender, race, age, color, religion, ancestry, national origin, disability or other unlawful consideration.
Promote the use or sale of materials or services that are illegal or inconsistent with school objectives, including, but not limited to, materials or advertisements for tobacco, intoxicants and movies or products unsuitable for children
Solicit funds or services for an organization, with the exception of solicitations authorized in Board policy.
Alexandria City High School
Charles Barrett Elementary School
Cora Kelly School for Math, Science & Technology
District & School Staff
Douglas MacArthur Elementary School
Early Childhood Center
Ferdinand T. Day Elementary School
Francis C. Hammond Middle School
George Mason Elementary School
George Washington Middle School
James K. Polk Elementary School
John Adams Elementary School
Lyles-Crouch Traditional Academy
Mount Vernon Community School
Naomi L. Brooks Elementary School
Patrick Henry Elementary School
Samuel W. Tucker Elementary School
William Ramsay Elementary School
Administrative Specialist, School & Community Relations
1340 Braddock Pl
Alexandria, VA 22314