Community Funded Facilities Projects
Interested in initiating a community funded project?
Alexandria City Public Schools (ACPS) appreciates the willingness of businesses, groups, organizations and other entities and persons in our community to contribute some or all of the funding, goods, services, and the like to various capital projects. The basic process for every community funded project is the same, although each project may have subtle differences.
As a public entity, ACPS has significant public policy considerations including compliance with all requirements under Virginia Law and the Virginia Public Procurement Act (VPPA). To begin the process, please read the following:
- Processes and Protocols: This contains an outline of the process and a list of frequently asked questions to guide potential community partners through the process of initiating a community funded project for the benefit of ACPS and its students.
- ACPS Policy FB: Facilities Planning and Community Funded Facilities Projects (PDF) and FB-R: Regulations for Community Funded Capital Projects (PDF).
- After reading through Step 1 and 2, please fill out the Community Funded Facilities Project Questionnaire. You can also download and send a copy of the completed questionnaire to Office of Community Partnerships and Engagement Executive Director Anthony Kurt Huffman at firstname.lastname@example.org.
Outline of Steps
- Potential community partner requests a Community Funded Projects Information Packet and fills out the form regarding project
- Potential community partners submit the proposal to the school principal or to the Office of School, Business and Community Partnerships.
- ACPS staff reviews the project
- Staff designee contacts the community partner representative with a decision regarding sensibility of project and next steps if the project moves
- ACPS and community partner establishes requirements needed to proceed with School Board
- Potential community partner decides with ACPS facilities staff when to add the project to the
- Superintendent presents his/her recommendation to the School
- Partner transfers all funding for the project into ACPS
- Partner completes a partnership agreement with
- ACPS bids the project
- ACPS manages, leads and oversees the project through completion
- What constitutes a community funded facilities project?
- Does my project need to be included in the Capital Improvement Program?
- What happens if my project is less than $10,000?
- Are minor beautification projects required to comply with the process and protocols outlined here?
- How do I go about getting ACPS to support my project?
- What are the criteria to get a project/idea considered?
- Ready with an idea or offer of funding? Follow these steps to begin the process:
- What happens next?
- If I have the full funding for my project, will it definitely get accepted?
- How long will it take to get approval from the School Board for my project?
- Am I responsible for additional costs if the nature of the project changes?
- What are the requirements for the project to get School Board approval?
- Do I need to be a business or organization in good standing?
- Are individuals allowed to enter into agreements with ACPS?
- Who manages the project once it has been approved?
- Who manages the money for a project once the project has been approved?
- How soon after approval can work start on the project?
- What happens if the cost of the project exceeds available funding?
- Can I accept offers from contractors to do the work at a discount?
- Can I accept grants?
- When will the project be complete?
- Who owns the project once it is complete?
- Can the completed project be named for the vendor?
- What kind of promotion will the project get in the media?