Attendance Requirements

Attendance
  • If students are missing from class, it is the responsibility of the parent or guardian to inform your school by phone or email, just as if we were physically in our buildings. You can “report an absence” on the "Contact US" tab of your school’s website.

    If students do not attend and families do not report the absence, the school will follow up to determine the reason and try to assist if needed. If students continue to miss, the school will call a conference to problem-solve and develop a plan to support stronger attendance.

  • Key Points

    • On Tuesdays-Fridays, attendance is taken based upon a student’s presence in a synchronous session. Students will be marked absent if they do not attend their synchronous class session. 
    • If a student is marked absent, parents or guardians have three days to contact the school to provide an excuse to the school for the absence, such as technical difficulties or illness. This is the same as during a typical school year. 
    • Robocalls will go out to families starting at 6 p.m. when a student is marked as absent during that day.
    • On Mondays at 4 p.m., teachers will check to see who has logged in through the Clever or Canvas app and mark students who have engaged in asynchronous activity as being present for the day. If not, they will be marked absent.
    • Attendance is expected for those students enrolled in pre-K, although these students do not have a compulsory attendance component.
  • Guidelines

     

    Monday

    Homeroom/1st period teachers will check the teacher analytics log in Clever and in Canvas at the end of the day and mark students who have engaged in asynchronous activity as being present for the day. Satellite teachers may also review activity logs in Edgenuity.

    In addition, homeroom/1st period teachers should also mark students who have engaged with their teacher via email, Zoom, or phone or turned in an assignment should be marked present.  

    All attendance should be entered by 4 p.m.  Robo-calls will go out to families beginning at 6 p.m.

     

    Tuesday through Friday

    Attendance is taken based upon a student’s presence in a synchronous session.  Students will be marked absent if they do not attend their synchronous class session. Parents or guardians should contact the school attendance line to excuse their students from attendance on that day and/or class period. 

    Students may still access asynchronous content, to include lessons that may have been recorded following ACPS guidelines, if they do not login to synchronous sessions.  However, they will still be marked absent until the family contacts the school to excuse the student, at which point they will be marked as excused.

    All teachers should plan to review their attendance at the end of each day to ensure that every student that has logged in during a class session is captured as having attended.

    PreK:

    As a reminder, preK does not have a compulsory attendance component. The expectation is that preK students attend both of the synchronous virtual sessions each day. Attendance for the two synchronous sessions as well as the teacher log for asynchronous interaction are entered in PowerSchool at the end of the day.  Students are marked as attending if they were present for at least one of the two sessions.  

    Elementary:

    Classroom teachers should take attendance in the morning and monitor during the day to see if a student ultimately logs in to synchronous class sessions.  Encore teachers should also take attendance to ensure that we are taking attendance multiple times each day in order to monitor student engagement.

    Secondary:

    Classroom teachers should take attendance at the start of each class period, and review at the end of the day to ensure that every student that has logged in during a class session is captured as having attended.

    All attendance should be entered by 4 p.m.  Robo-calls will go out to families beginning at 6 p.m.

     

    Tardies

    Students are expected to attend synchronous sessions for the full duration.  Given that Virtual PLUS+ will be an adjustment for students, staff, and families, we will not be marking students as tardy if they enter a synchronous session after the established start time.  If teachers have concerns about specific students being late or leaving early on a regular basis, they and the school’s Student Support Team members should work to address the situation on a case-by-case basis.  This practice will be re-evaluated at the first quarter interim period.